User Guide of KYOCERA Setup Tool Software

User Guide of KYOCERA Setup 
Tool Software

kyoceradocumentsolutions.com

Legal notes

Unauthorized reproduction of all or part of this guide is prohibited.
The information in this guide is subject to change without notice.
We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.
© 2022 KYOCERA Document Solutions Inc.

Regarding trademarks

Microsoft®, Windows®, and Active Directory® are registered trademarks of
Microsoft Corporation in the U.S. and/or other countries.
All other brand and product names herein are registered trademarks or trademarks of their respective companies.

Table of Contents

Product overview

Setup Tool is a utility application used to manage any of the following groups of settings that you can export from your printer to your computer:

Device Accounting Settings
Account List
Device Authentication Settings
Device User List
Device Address Book
Device Network Groups

You can create, review, modify, or back up any of the available groups of settings on your computer, then import them to one or more printers.

Options may vary depending on your printer or selected group of settings.

Documentation

This guide helps you install and use Setup Tool, and is intended for system administrators.

Conventions

The following conventions may be used in this guide:

Bold text is used for menu items and buttons
Screen, text box, and drop-down menu titles are spelled and punctuated exactly as they are displayed on the screen
Italics are used for document titles
Text or commands that a user enters are displayed as text in a different font or in a text box as shown in these examples:

On the command line, enter net stop program
Create a batch file that includes these commands:

net stop program
gbak -rep -user PROGRAMLOG.FBK

Icons are used to draw your attention to certain pieces of information.
Examples:
This indicates information that is useful to know.
This indicates important information that you should know, including such things as data loss if the procedure is not done properly.

System requirements

Windows 11
Windows 10
Windows 8.1
Windows Server 2019
Windows Server 2016
Windows Server 2012 R2
Windows Server 2012

Installing the application

Make sure that you have a copy of the installation package saved on your computer.
In Windows operating systems, you must have administrator rights to install the application.

In your computer, browse to the installation package.
If necessary, extract the *.zip package.
In the installation package, run setup.exe.
Review or modify the destination folder, then select Next.
Do any of the following:
• Review the settings, then select Install.
• To modify the settings, select Back.
• To exit the installer, select Cancel.
After installation finishes, select Finish.
You can also select the option to start the application after exiting the installer.

Managing information in maintenance mode

To export groups of settings from your printer to Setup Tool, or to import groups of settings to one or more printers, you must access maintenance mode U917 on your printer operation panel.

Before you begin, make sure that:

You have administrator access to your printer.
The printer is not being used and is in ready or standby mode.
The home screen is displayed on your printer operation panel.
If you are exporting groups of settings from the printer to your computer, your USB drive must have enough storage capacity for new files.
If you are importing groups of settings to your printer, the correct files are saved in your USB drive.

Insert the USB drive into the USB port of your printer.
Enter maintenance mode U917.
Do either of the following:
• To import groups of settings, select any of the available options, then select Import. After import finishes, remove the USB drive, then turn off and restart your printer.
• To export groups of settings, select any of the available options, then select Export. After export finishes, remove the USB drive.

The following file names are associated with the respective groups of settings:

Make sure to:

Take note of the source printer model.
Select the correct target printer model in Setup Tool.

KYOCERA Setup Tool Software - The following file names are associated with the respective groups of settings

KYOCERA Setup Tool Software - The following file names are associated with the respective groups of settings 2

For printers without an assigned code, the file names have the IEP prefix.
For printers with an assigned code, the file names have a three character prefix other than IEP that varies depending on the printer model.

Using the application

In your computer, select Start.
Do either of the following:
• Type Setup Tool, then select the application from the list.
• Select Kyocera > Setup Tool.

The application starts with an empty file list. Files that are managed, for example, created or opened, in the application are added to the list.

When closing the application, you may be prompted to save any files before being removed from the list.

Creating a new file

You can create and manage groups of settings in Setup Tool without exporting files from your printer to the application.

Select File > New.
Select the target printer for setup, then select the settings for setup.
• Make sure to select the correct target printer.
• You can create one file for one target printer and one group of settings.
• Available settings may vary depending on your printer.
Select OK.
In Settings, select Edit, then review or modify any of the available options.
Options may vary depending on your printer or selected group of settings.
Select OK.
• To save your file, select File > Save.
• To save your file in a specific destination, select Save as.
• You cannot edit the file name.
• You can save your file in a USB drive for importing to one or more printers.

Opening and editing files

When opening or editing files in Setup Tool, make sure that all the dependencies are located in the same location in your computer.

For example, to open or edit XXX_AC1_S1, XXX_AC2_S1 must be in the same location as XXX_AC1_S1.

To ensure the integrity of interdependent settings, Setup Tool may prompt you to secure any missing dependencies.

Select File > Open, then browse to the location of your files.
The files that are supported by Setup Tool, including .zip files, are listed in the directory.
Select the files, then select Open.
For .zip files, review or modify the selections for input file and output mode, then select Open.
Select the target printer for setup, then select OK.
• Target printers that are equivalent to the source printer are listed in Device group.
• For Device Address Book, if prompted, make sure to select the correct SMB port.
To review or modify available settings, select Edit.
Supported parameters may vary depending on the Settings type or your printer. For more information, see Supported parameters.
To return to the main window, select Close or OK, depending on the Settings type.
• To save your file, select File > Save.
• To save your file in a specific destination, select Save as.
• You cannot edit the file name.
• You can save your file in a USB drive for importing to one or more printers.

Converting files

You can convert groups of settings from one printer to another. The files are automatically made to be compatible with the target printer.

Make sure that you have exported the correct files from the source printer. For more information, see Managing information in maintenance mode.
Take note of the location of the folder where the exported files or .zip file is saved in.
If necessary, before converting, make sure to review and edit the files. Make sure that all file dependencies are satisfied. For more information, see Opening and editing files.

During file conversion, you may be prompted to resolve some errors.
To avoid experiencing certain errors, make sure that all files have the same first three characters in the file names.

Select File > Convert.
Browse to and select the folder where the exported files are saved in, then select OK.
For .zip files, review or modify the selections for input file and output mode, then select Open.
Select the target printer for setup, then select OK.
• Target printers that are equivalent to the source printer are listed in Device group.
• For Device Address Book, if prompted, make sure to select the correct SMB port.
• To replace similar files in the destination folder, you may select Overwrite files.
Browse to and select the destination folder where the converted files will be saved in.
To begin with file conversion, select OK.
After file conversion finishes, select OK.
If you encounter errors, resolve any problems then repeat the conversion. If problems persist, contact any qualified service personnel.

Importing address book files

You can import and manage address book entries in Setup Tool.

This application supports *.csv files that are similar in format to address book entries exported from KYOCERA Net Viewer 4.x and 5.3 or later. For more information, see KYOCERA Net Viewer User Guide.

Select File > Import.
Browse to then select the correct *.csv file.
Select the target printer for setup.
• Target printers that are equivalent to the source printer are listed in Device group.
• For Device Address Book, if prompted, make sure to select the correct SMB port.
To begin importing information, select Next.
Review the import result, then select Finish.

Supported parameters

The following table outlines some of the options available for each group of settings:

For some options, a dark box means that it is set as a printer default. You can select the box to toggle between enabled and disabled status.
Options or settings may vary depending on your printer or selected group of settings

KYOCERA Setup Tool Software - Supported parameters

KYOCERA Setup Tool Software - Supported parameters 2

KYOCERA Setup Tool Software - Supported parameters 3

Limitations

The following table includes some limitations that are known as of the latest version of the application. If you encounter issues when using the application, contact any qualified service personnel.

KYOCERA Setup Tool Software - Limitations 2

For the KYOCERA contact in your region, see Sales Sites sections here:
https://www.kyoceradocumentsolutions.com/company/directory.html

is a trademark of KYOCERA Corporation